Creating a Simple Driver Handbook for Restricted Licence Holders

A clear, well-structured driver handbook is an essential tool for any transport operation — and especially for Restricted Licence holders who may not have a dedicated Transport

Manager to oversee compliance. A driver handbook sets expectations, clarifies responsibilities, and provides a ready reference that supports safe, compliant operations.

This post explains why a driver handbook matters, what to include, how to create one simply, and tips for ensuring it’s effective.

Why You Need a Driver Handbook

• Consistency: Ensures all drivers receive the same instructions and standards

• Compliance: Helps meet legal obligations by documenting policies and procedures

• Safety: Provides guidance on vehicle checks, load security, and driver conduct

• Training: Supports induction and refresher training for all drivers

• Protection: Demonstrates to DVSA and Traffic Commissioner your commitment to compliance

Key Sections to Include

1. Introduction and Purpose

• Explain the handbook’s role in supporting safe, legal operations

• Outline the operator’s values and commitment to compliance

2. Driver Duties and Responsibilities

• Licence requirements and periodic checks

• Vehicle walkaround checks and defect reporting

• Compliance with driving hours and tachograph rules (if applicable)

• Load security and weight limits

• Health and safety policies

3. Vehicle Use and Maintenance

• Reporting faults and arranging repairs

• Keeping vehicles clean and roadworthy

• Handling MOTs, PMIs, and inspections

4. Compliance and Record-Keeping

• Required documents drivers must maintain and submit

• How to complete defect report sheets and logbooks

• Licence and CPC card retention and submission policies

5. Behaviour and Conduct

• Road safety and professional conduct expectations

• Customer interaction and company representation

• Alcohol, drugs, and distraction policies

6. Emergency Procedures

• What to do in case of breakdown or accident

• Contact numbers and reporting lines

• Incident reporting requirements

How to Create Your Handbook Simply

• Use plain, clear language avoiding jargon

• Keep it concise — 15-20 pages maximum for readability

• Include diagrams or checklists for key sections

• Review templates from trade bodies or DVSA for guidance

• Update regularly to reflect legal or business changes

Getting Your Drivers Onboard

• Provide the handbook at induction

• Ask drivers to sign a receipt and understanding declaration

• Use it as a reference in training sessions

• Encourage questions and feedback to improve clarity

Benefits of a Good Handbook

• Reduces misunderstandings and mistakes

• Supports consistent, professional operations

• Provides evidence of good practice in inspections or Public Inquiries

• Helps maintain high safety and compliance standards

Final Thoughts

A simple, well-crafted driver handbook is a powerful compliance tool for Restricted Licence holders. It helps you run a safer, more efficient operation — and shows regulators you take your responsibilities seriously.

Start with a basic version and improve over time. Your drivers and your licence will thank you.