
EXTERNAL TRANSPORT MANAGEMENT SERVICES
An external transport manager plays a key role in assisting logistics companies with compliance audits by ensuring that the company meets regulatory standards and operates within legal guidelines. Here’s how we support this process:
1. Regular Audits and Checks: External transport managers conduct regular audits to ensure that the company’s procedures and records align with industry regulations, like those from the Driver and Vehicle Standards Agency (DVSA) or similar. We review areas such as maintenance schedules, driver hours, and vehicle safety standards.
2. Document and Record Management: Compliance requires proper record-keeping, which can be complex for logistics companies. The external transport manager ensures that all necessary documentation, such as tachograph records, vehicle maintenance logs, and driver licenses, is up-to-date and organised. We also prepare the company for unexpected audits by regulatory bodies.
3. Policy and Process Implementation: We help implement policies and processes that adhere to current legislation, minimising the risk of non-compliance. This includes establishing regular driver training, checking vehicle safety before journeys, and managing any infringements.
4. Training and Support: External transport managers often train staff on compliance practices and keep them updated on regulatory changes. This helps the company maintain high standards and ensures that all employees understand their compliance responsibilities.
5. Guidance on Corrective Actions: If there are areas of non-compliance, the external transport manager will recommend corrective actions to resolve these issues before they become larger problems during official audits.
6. Risk Management: By proactively addressing compliance requirements, we reduce the risk of penalties, fines, and legal issues for the company, which could arise from non-compliance with transport regulations.
An external transport manager, therefore, provides expertise, oversight, and strategic guidance to ensure the logistics company operates within the law and remains prepared for any compliance audits.
An external transport manager plays a crucial role for businesses that operate commercial vehicles, especially those that don’t have a full-time, in-house transport manager. This role is especially common in logistics, transportation, and delivery businesses that require professional oversight but might not need or afford a dedicated manager.
Role of an External Transport Manager
1. Compliance and Regulatory Oversight:
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An external transport manager ensures that the business complies with all local and national regulations for vehicle operation, driver hours, safety inspections, licensing, and environmental standards.
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We handle legal responsibilities, keeping the business compliant with the regulatory bodies, such as the Driver and Vehicle Standards Agency (DVSA) in the UK.
2. Operational Management:
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We oversee the day-to-day management of the transport operations, including route planning, scheduling, and fleet management.
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We ensure vehicles are maintained properly, that drivers are trained and following regulations, and that transport-related activities run efficiently.
3. Risk Management:
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External transport managers identify and mitigate risks related to transport safety, driver well-being, and vehicle maintenance.
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By conducting regular audits and inspections, they reduce the likelihood of accidents or regulatory violations, which can be costly and damaging to the business.
4. Cost Efficiency:
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We optimise logistics processes to reduce costs, including fuel management, maintenance planning, and load optimisation.
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By improving efficiency, an external transport manager helps businesses reduce operating expenses and increase profitability.
5. Reporting and Documentation:
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We maintain accurate records and prepare regular reports required by regulatory authorities, such as maintenance logs, driver hours, and incident reports.
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Accurate documentation is crucial in case of audits or incidents, providing evidence of compliance.
Value of an External Transport Manager
1. Specialised Expertise:
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External transport managers bring extensive industry knowledge and expertise, ensuring that transport operations are up-to-date with the latest regulations, industry standards, and best practices.
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We provide insights that help businesses make informed decisions, reducing risks and enhancing performance.
2. Flexibility and Cost Savings:
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Hiring an external manager on a part-time or consulting basis is more cost-effective for businesses that do not require full-time oversight.
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This arrangement allows businesses to meet their compliance requirements without the overhead of a salaried manager.
3. Focus on Core Business:
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By delegating transport management to an external expert, business owners and managers can focus on core aspects of their business, like growth and customer service, rather than dealing with complex regulatory and operational details.
4. Scalability:
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An external transport manager can scale their involvement up or down based on the business’s needs, making it easier to manage transport operations as the business grows or adjusts to seasonal demand.
5. Enhanced Reputation:
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Businesses that operate in compliance and efficiently manage their fleets gain a reputation for reliability and responsibility, which is valuable for customer trust and retention.
Overall, an external transport manager offers specialised support, enhances operational safety, reduces costs, and ensures compliance, making them invaluable to businesses that depend on safe, efficient, and legally compliant transport operations.
EXTERNAL TRANSPORT MANAGEMENT
Below is a guide to our service charge : Please note additional costs may be attributed to cover travel expenses depending on your location. Contact us for a tailored quotation based on your specific needs.
GREEN OPERATORS
£350.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
AMBER OPERATORS
£450.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
RED OPERATORS
£550.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
RESTRICTED OPERATORS
£150
(Per month Phone & Email Advisory Service)