External Transport Management Services West Midlands
Standard National & International Licence Holders
Green OCR Score Operators
(Compliant, Low Risk)
Ideal for operators with excellent compliance history who need minimal but professional oversight.
Service Tasks:
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Scheduled monthly compliance audits
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Regular review and update of maintenance planner
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Random driver licence checks (quarterly)
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Digital tachograph data analysis (monthly)
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Annual review of company policies and procedures
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Support during DVSA roadside inspections if required
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Professional advice on compliance updates and legislation changes
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Annual training/refresher sessions for drivers (e.g., defect reporting)
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Provide Transport Manager’s CPC qualification coverage
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Submission of Annual Reports to Traffic Commissioner if requested
Amber OCR Score Operators
(Medium Risk)
Ideal for operators needing closer monitoring and improvements to prevent escalation to Red status.
Service Tasks:
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Bi-weekly compliance audits and KPI reporting
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Full review and tightening of maintenance schedules
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Monthly driver licence and CPC validation
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Full tachograph analysis (weekly) and infringement management
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Immediate action plans for any detected compliance issues
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Structured improvement program for OCR score enhancement
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On-site or remote driver debriefs and compliance coaching
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Full policy and procedures update and implementation
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Representation in preliminary Traffic Commissioner hearings if needed
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Regular meetings with operator to review compliance performance
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Emergency site visits in case of DVSA inspection or roadside prohibitions
Red OCR Score Operators
(High Risk, Intervention Likely)
For operators needing urgent, intensive support to prevent licence revocation or severe enforcement action.
Service Tasks:
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Weekly compliance audits and detailed reporting
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Full review and overhaul of maintenance, driver, and operational systems
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Daily monitoring of maintenance planner and inspections
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Weekly tachograph downloads, analysis, and infringement meetings
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Comprehensive driver re-training (drivers' hours, defect reporting, load securing)
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Direct liaison with DVSA and the Traffic Commissioner
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Creation and implementation of a strict Compliance Action Plan
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Representation at Public Inquiries as the named Transport Manager
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24/7 emergency support for DVSA inspections and operator issues
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Preparation and submission of all required compliance evidence
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Ongoing coaching for management teams and office staff
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Regular board-level compliance reports for senior management
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Setup of digital compliance systems, including fleet management and defect reporting tools
External Transport Management For Standard National & International Operators
Comprehensive Compliance Oversight
We take full responsibility for ensuring your operation meets all statutory requirements under your Operator Licence. Our compliance-focused services include:
Scheduled Audits & Compliance Reviews
We conduct regular audits to assess and improve your operational procedures. We verify that systems and records—such as maintenance logs, driver hours, and safety inspections—are fully aligned with DVSA standards and licence undertakings.
Document & Record Management
From tachograph analysis to driver qualification files, we ensure all compliance records are complete, accurate, and audit-ready. We also support digital systems for effective document storage and retrieval.
Policy Implementation & Process Control
We implement tailored transport compliance policies to mitigate risk and drive operational consistency. This includes managing defect reporting processes, overseeing preventative maintenance, and enforcing daily driver checks.
Corrective Action & Continuous Improvement
In the event of compliance concerns or audit findings, we identify the root causes and implement effective corrective actions. Our focus is on preventing recurrence and maintaining a proactive compliance culture.5. Risk Management & Regulatory SafeguardingWe identify risks across your transport operations and take pre-emptive action to avoid infringements, enforcement action, or Public Inquiry. Our involvement protects your Operator Licence and business reputation.
External Transport Management
Below is a guide to our service charge : Please note additional costs may be attributed to cover travel expenses depending on your location. Contact us for a tailored quotation based on your specific needs.
Green Operators
£450.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
Amber Operators
£550.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
Red Operators
£650.00
(for the first vehicle per month)
Plus £100.00
(per additional vehicle on the licence up to five vehicles)
Then £50.00
(for each additional vehicle)
Restricted Operators
£150
(Per month Phone & Email Advisory Service)
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