12. Tools, Templates & Resources
Welcome to your go-to library for essential compliance tools, editable templates, and practical resources—all designed to help UK Restricted Operator Licence holders stay compliant, save time, and operate efficiently. Whether you’re just getting started or scaling up your transport operations, this page is packed with assets you can immediately put to work.
🔧 Practical Tools
These easy-to-use tools are designed to simplify core aspects of operator compliance.
✅ Daily Walkaround Check App (Recommended Vendors)
Stay DVSA-compliant with digital walkaround checks. Eliminate paperwork, ensure records are stored securely, and get notified when issues arise.
Recommended Apps:
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Truckfile – https://truckfile.co.uk
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CheckedSafe – https://www.checkedsafe.com
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FleetCheck Driver – https://www.fleetcheck.co.uk
📊 Weekly Compliance Checklist Tool - (Coming Soon)
A downloadable Excel tool for Restricted O-Licence holders to track and tick off their weekly compliance tasks.
👉 [Download Weekly Checklist Tool] (Coming Soon)
🧾 Tacho File Review Tracker (Manual Entry Sheet) (Coming Soon)
Use this simple spreadsheet to manually track and review digital or analogue tacho data every 28 days, even if you don’t use full tachograph analysis software.
👉 [Download Tacho Review Sheet] (Coming Soon)
📝 Editable Templates - (Coming Soon)
Perfect for small operators who need quick, clear, and compliant documents.
🧑🏫 Driver Induction Template Pack (Coming Soon)
Everything you need to onboard a new driver with Restricted O Licence responsibilities in mind. Includes:
New Driver Checklist
Company Driving Standards
Use of Vehicle Policy
👉 [Download Induction Pack]
📅 Planned Maintenance Schedule Template (Coming Soon)
Plan and prove your vehicle maintenance schedule. Fully editable Excel format.
👉 [Download Maintenance Planner]
🧠 Related Reading: Creating a Bulletproof Maintenance Schedule
🗂 Driver Defect Report Template (Printable & Digital) (Coming Soon)
Use these defect sheets for drivers to report faults, in both paper and editable PDF formats.
👉 [Download Defect Report Template]
🧠 Related Reading: How to Record and Action Driver Defect Reports
🧾 Fuel Log Template
Track fuel purchases and mileage for better cost control and compliance visibility.
👉 [Download Fuel Log]
📚 Guides & How-To Resources (Coming Soon)
These in-depth guides walk you through key compliance tasks.
📖 Restricted Operator Licence: What You Must Do (Not What You Think You Can Get Away With)
Read the guide
🔧 How to Manage Vehicle Maintenance Without a Full-Time Workshop
Read the guide
👨💼 Are You Ready for a DVSA Visit? Self-Audit Checklist for Restricted Licence Holders
Read the guide
⏱ How Often Should You Check Your Drivers and Vehicles?
Read the guide
🛠 Best Software for Small Fleet Compliance (With Free & Paid Options)
Read the guide
💡 Pro Tip Clusters: Related Blog Content (Coming Soon)
Help your audience explore deeper by linking to related content clusters:
🚛 Vehicle & Maintenance Management Cluster (Coming Soon)
Maintenance Planning for Restricted Operators
Using Independent Garages vs. Main Dealers
Understanding PMI Intervals and Record-Keeping
👨🔧 Driver Management Cluster (Coming Soon)
Driver Responsibilities Under a Restricted Licence
Managing Agency or Casual Drivers
Creating a Simple Driver Handbook
📂 Record-Keeping & Audit Readiness Cluster (Coming Soon)
Creating a Digital Filing System for Compliance
What to Keep and for How Long
Checklist for DVSA Inspection Readiness
📥 Can’t Find What You Need?
We’re building and updating these resources regularly. If you need a specific tool or document, let us know—Request a Custom Template.