top of page
Search

Checklist for DVSA Inspection Readiness: A Guide for Restricted Licence Holders

ree

Ensuring your operation is ready for a DVSA inspection is essential for Restricted Operator Licence holders. These inspections can happen at any time — roadside, at your operating centre, or during compliance visits — and the ability to present organized, complete records and demonstrate compliance can make all the difference.


This guide offers a comprehensive checklist to help you prepare effectively and confidently for DVSA inspections, covering documentation, vehicle condition, driver compliance, and more.



Understanding DVSA Inspections


The Driver and Vehicle Standards Agency (DVSA) inspects commercial vehicles and operators to enforce road safety and licensing regulations. For Restricted Licence holders, inspections focus on:

  • Vehicle roadworthiness

  • Maintenance and defect management

  • Driver licence and hours compliance (if applicable)

  • Record keeping

  • Operating centre conditions



Pre-Inspection Preparation Checklist


1. Vehicle Maintenance Records

  • Up-to-date PMI sheets and service records

  • Valid MOT certificates and brake test reports

  • Repair invoices and defect rectification evidence

  • Tachograph calibration certificates (if applicable)


2. Daily Walkaround Check Records

  • Completed defect report forms for all vehicles

  • Records showing defects identified and repaired promptly

  • Driver signatures on checks


3. Driver Licence Checks

  • Current licence check reports for all drivers

  • Copies of photocard licences and CPC cards (if applicable)

  • Records of any driver endorsements or disqualifications and actions taken


4. Tachograph Compliance (If Applicable)

  • Evidence of regular data downloads from vehicle units and driver cards

  • Records of manual entries and infringements investigated

  • Tachograph calibration and inspection records


5. Financial Standing Evidence

  • Recent bank statements or financial documents showing required funds

  • Records of cash flow forecasts or budgeting related to compliance


6. Operating Centre Documentation

  • Proof of operating centre ownership or lease

  • Planning permissions or notices (if applicable)

  • Noise or nuisance complaint records and responses


7. Compliance Correspondence

  • Letters and communications with DVSA or the Traffic Commissioner

  • Records of any enforcement actions and your responses



On the Day of Inspection


  • Ensure vehicles are clean and safe, with no obvious defects

  • Have all records organized and readily accessible

  • Be ready to answer questions honestly and provide explanations

  • Ensure drivers are aware and cooperative if present

  • Provide a clear point of contact for the inspecting officer



Common Inspection Triggers to Avoid


  • Lapsed MOT or overdue PMI

  • Unreported defects or repeated defects on vehicles

  • Expired or unverified driver licences

  • Missing tachograph data or unchecked infringements

  • Poorly maintained operating centres or complaints



Tips for Ongoing Inspection Readiness


  • Maintain a compliance calendar with key dates and deadlines

  • Conduct regular internal audits of records and vehicle condition

  • Train drivers and staff on compliance responsibilities

  • Use digital systems for record-keeping and reminders

  • Review past inspection reports for improvement areas



Final Thoughts


Being prepared for DVSA inspections reduces stress, protects your licence, and supports smooth operations. Use this checklist as a foundation for ongoing compliance management — consistent preparation is your best defence.

bottom of page