Guide 13. How to Apply for an Interim Operator’s Licence

When and Why to Apply – and How It Differs from a Full Licence

For anyone involved in the transport and logistics industry, holding a valid Operator’s Licence is essential for operating goods vehicles over 3.5 tonnes in the UK. But what happens when your business needs to start operating before your full application has been granted? This is where an Interim Operator’s Licence becomes relevant.

In this guide, we’ll explain:

• What an Interim Operator’s Licence is

• When and why you should apply for one

• How it differs from a full licence

• Step-by-step guidance on how to apply

What Is an Interim Operator’s Licence?

An Interim Operator’s Licence is a temporary authorisation granted by the Office of the Traffic Commissioner. It allows an operator to begin running vehicles while their full operator’s licence application is still being processed. It’s not a guarantee that the full licence will be approved, but it can be a lifeline for businesses that need to begin operations quickly.

When Should You Apply for an Interim Licence?

You should apply for an interim licence only if there’s a genuine business need to start operations urgently. Typical scenarios include:

• Winning a new contract that requires immediate vehicle use

• Business expansion or a new depot opening

• Taking over another business’s transport operation

• Avoiding loss of income due to unforeseen delays in the licensing process

It’s not meant to be a shortcut around due diligence—just a way to bridge the gap when there’s a valid commercial reason.

Key Differences: Interim vs. Full Operator’s Licence

Step-by-Step: How to Apply for an Interim Licence

1. Submit a Full Licence Application

First, you must apply for a full Operator’s Licence using the Vehicle Operator Licensing (VOL) system. This includes:

• Completing form GV79 (for goods vehicles)

• Paying the appropriate fees

• Advertising your application in a local newspaper

• Providing financial evidence, maintenance arrangements, and proof of operating centre

2. Request an Interim Licence

Within the full application, there’s an option to request an interim licence. You’ll need to clearly explain:

• Why you need the interim licence

• What operations it will cover (number of vehicles, types of services, etc.)

• Evidence to support your urgency (e.g. contracts, letters from customers)

This justification is crucial—vague or generic reasons are unlikely to succeed.

3. Wait for Traffic Commissioner Decision

The Traffic Commissioner will consider your request. Interim licences are not automatic and are only issued where it is in the public interest to do so and where the application appears sound.

If the interim is granted, you’ll receive formal documentation, and you can begin operating immediately under those conditions.

Important Considerations

• Not Guaranteed: Applying doesn’t mean you’ll get it. If the application raises concerns (e.g. about your financial standing or past compliance), the interim might be refused.

• No Appeal: Unlike full licence refusals, there’s no right to appeal an interim refusal.

• Compliance Obligations Still Apply: You must operate to the same high standards as a full licence holder, including record-keeping, vehicle maintenance, and tachograph compliance.

Final Thoughts

An Interim Operator’s Licence can be a crucial tool for maintaining momentum in a fast-moving transport environment. However, it should be used wisely—only when genuinely necessary and with strong supporting evidence.

By preparing your full licence application thoroughly and clearly explaining the business need, you increase your chances of securing interim authority while waiting for full approval.

Need help preparing your application? Consider speaking with a qualified transport consultant or your local traffic area office for advice.