External TM Services

Restricted Licence Holders

Restricted Licence Operators

What will our External Transport Manager do to ensure you stay compliant:

Compliance Audits and Monitoring:

Conduct regular compliance audits (monthly, quarterly, etc.)
Review and monitor vehicle maintenance records
Check driver licence validity and qualifications
Audit working time records (e.g., driver hours, rest periods)
Monitor daily and weekly defect reporting processes

Maintenance Oversight:

Ensure vehicles are maintained to required standards
Oversee maintenance scheduling and planner updates
Review preventative maintenance inspection (PMI) records
Verify that safety inspections are completed on time
Ensure defect rectification is logged and completed properly

Record Keeping:

Set up and maintain robust record-keeping systems
Maintain vehicle inspection and maintenance documentation
Maintain driver records including licences, training, and work schedules
Ensure all records are kept for the legally required time periods

Driver Management:

Provide driver inductions, training, and refresher courses
Ongoing driver briefings on compliance topics (e.g., vehicle checks, load securing)
Monitor driver behaviour and address non-compliance
Organise random driver licence checks
Support with driver hour rules where applicable (if drivers use tachographs)

Regulatory and Legal Support:

Advise on current legislation changes and updates
Support with responses to DVSA roadside checks or enforcement visits
Provide expert advice if faced with enforcement action
Prepare operators for Public Inquiries if called
Represent or support at Public Inquiries

Systems and Policy Development:

Create and implement compliance policies (driver handbook, maintenance policy)
Draft procedures for defect reporting and maintenance
Assist with setting up safe loading and securing systems

Proactive Management:

Identify risks early and implement corrective actions
Provide structured improvement programmes if standards slip
Promote a proactive safety and compliance culture in the company

External Transport Management
Restricted Licence Holders

Important to note:

Restricted operators must still meet roadworthiness and safe vehicle operation rules — even though they are not held to the same standard as standard licence holders (who must have a qualified TM).

Hiring an ETM shows the Traffic Commissioner that the business is serious about compliance, which can be crucial if enforcement action is ever taken

Protect Your Business. Stay Compliant. Operate with Confidence.

At JS Transport Solutions, we understand that even as a restricted licence holder, your responsibilities under operator licensing are critical. Managing compliance, vehicle safety, and legal obligations can be complex and time-consuming — but that’s where we come in.

Our External Transport Management Services are specifically designed to support restricted operators by providing the expertise, structure, and proactive management needed to stay fully compliant and protected.

What Is External Transport Management?

External Transport Management provides professional oversight and support for businesses operating under a restricted operator’s licence.

While restricted operators are not legally required to appoint a qualified Transport Manager, appointing an external specialist shows commitment to compliance — something the Traffic Commissioner views very favourably, especially during roadside checks, audits, or Public Inquiries.

Our external management services ensure that your vehicles, drivers, and operations consistently meet all required legal and safety standards without you having to manage every detail yourself.

Our Services Include:

Regular Compliance Audits

We conduct regular audits to assess your compliance with vehicle maintenance, record keeping, driver management, and operational systems.

Maintenance Oversight

We help schedule inspections, review maintenance records, and ensure your vehicles are roadworthy at all times.

Driver Management and Training

From licence checks to driver inductions and ongoing training, we ensure your drivers operate safely and in compliance with legal requirements.

Robust Record-Keeping Systems

We establish and maintain systems that keep your maintenance, driving hours, and inspection records organised, accurate, and audit-ready.

Legislation Updates and Advice

Transport regulations change frequently. We keep you informed and adapt your procedures as needed to maintain compliance.

Support at DVSA Inspections and Public Inquiries

Should you face enforcement action, we provide expert advice, documentation support, and representation at Public Inquiries if necessary.

Proactive Compliance Management

Rather than reacting to issues, we work proactively — identifying risks early, recommending improvements, and preventing problems before they arise.

Why Appoint an External Transport Manager?

Avoid Costly Fines and Penalties

Non-compliance can lead to heavy fines, loss of your licence, or even criminal prosecution.
Protect Your Reputation

Demonstrating robust compliance enhances your standing with customers, suppliers, and regulators.
Reduce Stress and Save Time

With a professional managing your transport compliance, you can focus on running and growing your business.
Improve Safety and Efficiency

Well-maintained vehicles and trained drivers lead to safer operations, lower repair costs, and better overall efficiency.

Trusted Compliance. Professional Support.

At JS Transport Solutions, we are passionate about keeping operators compliant, protected, and moving forward. Whether you operate one vehicle or a fleet, we tailor our services to suit your needs — providing flexible, expert management at a fraction of the cost of a full-time transport manager.

Stay compliant. Stay protected. Partner with JS Transport Solutions today

Ready to Protect Your Business?

Let’s work together to build a safer, stronger, and fully compliant future for your operation.